On average, companies spend $ 20 on filing labor costs and spend 50% of their time searching for documents. Do you also manage your paper and digital files manually?
The Principle of Document Management System Working
The information revolution has contributed to the emergence of new forms and methods of information-psychological confrontation in the global information space. In a company dealing with the supply of sophisticated telecommunications equipment, each contract is a complex document with numerous appendices. When preparing it, it is necessary to coordinate the work of several units located in different cities. At the same time, the algorithm for developing and approving a contract depends on its type, and during the preparation of a contract, as a rule, several intermediate versions of it are released.
Document management in modern conditions is a complex organizational and technical task. Without solving this problem, real chaos can reign in the field of the document management of the organization. Loss of documents, delay in approval – these and many other negative consequences of illiterate document management can be avoided by implementing a corporate electronic document management system.
A blow to the “neck”, breaking the connection between the command and the main army, will make it possible to separate the “head” from the “torso”, thereby the enemy will lose his legal capacity. In order to use this method, you need to know exactly how the enemy is communicating, and how important it is for the enemy’s command to constantly keep in touch with the army. Each action in an information war must be preceded by thorough research and intelligence work in order to bring the desired result.
To ensure the security of especially sensitive information, a data storage method using a signature system is used. A system that includes a combination of a security byte with its size, modification time, and name can be used as a signature. Whenever this file is accessed, the system analyzes the combination of information with the original. It is necessary to clarify that reliable information security is possible only when using data encryption.
What Is the Best in Using Document Management System Workflow?
In modern conditions, a good document management system is of particular value not only for business but also for the entire state and international economy. Ensuring the protection of information, trademarks, copyrights, and other IP objects contributes to the successful development and generation of stable income.
In the context of the creation of a single global information space, the workflow in document management system will unfold between the leading world powers for dominance in the information environment of the world financial system. In order to become an economically prosperous power, the country must learn to defend its national interests in the global information environment and resist the information expansion of other countries in the world financial system.
Document management system makes it possible to use this method in a new way. Now the enemy’s communications can be destroyed not only with bombs or physical attacks but through a computer system, for example, by cutting off the supply of electricity, jamming radio waves, introducing viruses into a computer network.
It is important to note that document management systems of various types in practice tends to exhibit complex interrelationships:
- an attempt to impersonate an authorized user or process, being the primary threat that initiates information leakage;
- the presence of a vulnerability of the information protection system in relation to any one type of threat can lead to the implementation.